Travel & Hospitality Automation
WhatsPortal runs a visa document checklist bot on WhatsApp — collecting destination, nationality, and travel purpose — then sending a personalised document list with clear instructions. No missed documents, no last-minute panic.
Official Meta BSP · No credit card required
01
Visa requirements vary by destination, nationality, visa type, and applicant profile. Sending a generic checklist via email means clients miss nuanced requirements — self-attested copies, specific bank statement periods, photo specifications — and their application fails.
02
Visa document preparation is a multi-week process. Clients start late, discover missing documents at the last minute, and call your agency in a panic. Your visa team spends hours managing preventable crises instead of processing applications.
03
First-time international travellers don't know what any of this means. 'Notarised copy' and 'apostille' are unfamiliar. A WhatsApp bot that explains each requirement in plain language — with examples — is a genuine service, not just a list.
The solution
The bot asks for destination country, purpose of travel, and applicant type (tourist, business, student). It returns a personalised checklist — the right documents for that specific traveller, not a generic list.
Each document on the list is explained in simple terms — what it is, what format is acceptable, where to get it, and how long it takes. Travellers understand what they need to do, not just what they need.
Once the checklist is sent, WhatsPortal sends reminders at key intervals — 'Your visa appointment is in 3 weeks. Have you collected your bank statements?' — keeping clients on track without manual follow-up.
Clients can send document photos via WhatsApp for your team to review — confirming completeness before the appointment. Catch errors early, not at the embassy.
How it works
Traveller initiates via WhatsApp
The client messages your WhatsApp number after booking. The bot asks destination, travel purpose, and travel dates.
Personalised checklist is delivered
WhatsPortal generates and sends the visa document checklist specific to their profile — instantly, on WhatsApp.
Reminders keep them on track
Automated follow-up messages remind the client to gather documents at the right intervals. Your visa team only gets involved when clients need human help.
Update booking engine
Itinerary choices, visa documents, and check-in details are instantly pushed to your booking system or database.
Trip Planner
Wanderlust Tours
Hi Nisha! Your booking for the 5-day Goa Getaway is confirmed. 🌴 Order ID: WL-4491.
3:00 PM ✓✓
Your hotel check-in voucher and flight itinerary are ready. What would you like to view?
3:00 PM ✓✓
Flight Itinerary
3:02 PM ✓✓
Here is your flight itinerary. ✈️ Indigo 6E-241, Dep: Mumbai 08:30 AM, Arr: Goa 09:45 AM.
3:02 PM ✓✓
Your hotel transfer vehicle is arranged and will meet you at the Goa arrival gate. Have a wonderful trip!
3:03 PM ✓✓
Example conversation — automated by WhatsPortal
What our customers say
“Our visa rejection rate dropped after we introduced the WhatsApp checklist bot. Clients came in with complete documents, and our visa team spent less time chasing paperwork.”
Live
Agencies using WhatsApp visa document bots report significantly lower incomplete application rates and reduced last-minute client queries
< 1 min
Average setup time for standard workflows
3×
Increase in response rates compared to email alerts
₹0
Get started for free — free plan included
FAQ
The bot sends checklists based on the document requirements you configure. Your team updates the requirements as embassy guidelines change — WhatsPortal delivers them. You own the content accuracy.
Yes. Configure separate checklists for tourist, business, student, and transit visas for each destination. The bot identifies the right checklist based on the traveller's answers.
Yes. Clients can send document images on WhatsApp. Your team receives them in the shared inbox, reviews for completeness, and responds — all within the same conversation thread.
Free plan: ₹0, 100 messages/month. Standard: ₹1,199/month (5,000 messages). Premium: ₹2,499/month (unlimited). All in INR via Razorpay.
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No credit card required. Free plan available. Official Meta BSP.
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