Skip to main content
WhatsPortal logoWhatsPortal

HR, Recruitment & Staffing Automation

Let employees apply for leave via WhatsApp — and managers approve in one tap

WhatsPortal runs a leave request bot on WhatsApp — employees apply, managers get notified and approve or decline, HR is updated automatically — all without a leave management system login or an email chain.

Start for freeSee how it works

Official Meta BSP · No credit card required

  • Official WhatsApp BSP
  • Free plan — no credit card required
  • Instant webhook integrations
  • Custom WhatsApp Flows
  • Billed in INR via Razorpay

An employee needs a day off. They call the manager. The manager forgets to tell HR. Payroll processes it wrong.

01

Leave requests via phone call or personal WhatsApp are informal and undocumented. They get forgotten or miscommunicated between manager and HR. Payroll discrepancies and employee disputes follow.

02

Leave management systems solve the documentation problem but create an adoption problem. Field workers, factory staff, and blue-collar employees don't log in to web portals to apply for leave. They drop out of the process entirely.

03

Managers receive leave requests at inconvenient times — a WhatsApp at 11pm, a call during a meeting. A structured process where requests come in consistently, with relevant context, and with a one-tap approval action — is better for everyone.

The solution

WhatsPortal runs a complete leave request and approval workflow on WhatsApp — accessible to every employee, documented for HR.

Employee leave application

The employee messages the WhatsApp number with their leave request. The bot collects leave type (casual, sick, earned), dates, and reason — and submits for approval.

  • The employee messages the WhatsApp number with their leave request
  • The bot collects leave type (casual, sick, earned), dates, and reason
  • and submits for approval

Manager approval notification

The manager receives a WhatsApp notification — 'Leave request from [Name]: [Leave type], [Dates], Reason: [X]. Approve or Decline?' — with quick-reply buttons for one-tap response.

  • The manager receives a WhatsApp notification
  • 'Leave request from [Name]: [Leave type], [Dates], Reason: [X]
  • Approve or Decline?'
  • with quick-reply buttons for one-tap response

Employee confirmation and HR update

Once the manager approves or declines, the employee receives a WhatsApp confirmation. Your HR system or leave tracker is updated automatically via webhook.

  • Once the manager approves or declines, the employee receives a WhatsApp confirmation
  • Your HR system or leave tracker is updated automatically via webhook
  • Fully automated system
  • Real-time notifications

Leave balance enquiry

Employees can ask their leave balance via WhatsApp — 'How many casual leaves do I have left?' — and receive an instant response from your HR data, without calling HR.

  • Employees can ask their leave balance via WhatsApp
  • 'How many casual leaves do I have left?'
  • and receive an instant response from your HR data, without calling HR

How it works

Streamlined automation in four simple steps.

  1. 01

    Employee applies on WhatsApp

    The employee messages the leave bot. The bot collects required information and submits the request to the relevant manager.

  2. 02

    Manager approves in one tap

    The manager receives a notification and approves or declines with a quick-reply. No login, no portal.

  3. 03

    Records are updated automatically

    HR receives the approved leave record via webhook or team inbox. Payroll has the data it needs. No calls, no paperwork.

  4. 04

    Sync ATS database

    Candidate screening info, interview schedules, and payslip confirmations are synced with your ATS or HRMS platform.

I

HR Recruiter

Innovate Solutions

Hi Pooja! Thanks for applying for the Software Engineer role at Innovate Solutions. 💼

11:00 AM ✓✓

We'd love to schedule a 30-minute technical screening interview. Please select your preferred day.

11:00 AM ✓✓

Thursday (June 11)Friday (June 12)Monday (June 15)

Friday (June 12)

11:05 AM ✓✓

Great! Please choose a time slot for Friday.

11:05 AM ✓✓

11:00 AM2:30 PM4:00 PM

2:30 PM

11:06 AM ✓✓

All set! Your interview is scheduled for Friday, June 12 at 2:30 PM. A Google Meet link has been sent to your email. Best of luck! 📅

11:06 AM ✓✓

Example conversation — automated by WhatsPortal

What our customers say

“Our factory floor staff struggled with the HRMS portal — most gave up. Moving leave requests to WhatsApp meant nea”

— 100% adoption from day one. HR stopped getting informal calls about leave status.' — [Manufacturing company HR head]

Live

Organisations using WhatsApp for leave requests see significantly higher process adoption rates, particularly among non-desk employees

< 1 min

Average setup time for standard workflows

3×

Increase in response rates compared to email alerts

₹0

Get started for free — free plan included

FAQ

Common questions about hr leave request automation

Can I connect WhatsPortal to my existing HRMS for leave balance data?

Yes. Connect your HRMS via API or webhook. When an employee asks for their leave balance, WhatsPortal queries your system and returns the live data in the WhatsApp conversation.

Can I set up multi-level approval — manager then HR?

Yes. Configure an approval chain — the request goes to the direct manager first, then to HR for final approval if required. Each step sends a WhatsApp notification to the relevant approver.

Can I handle different leave policies for different employee grades?

Yes. Set up separate flows based on employee designation, department, or location — each with the appropriate leave types, entitlements, and approval chains.

What does WhatsPortal cost?

Free plan: ₹0, 100 messages/month. Standard: ₹1,199/month (5,000 messages). Premium: ₹2,499/month (unlimited). All in INR via Razorpay.

Related workflows

More WhatsApp automation options

HR payslip delivery

Send and manage automated WhatsApp campaigns tailored for HR, Recruitment & Staffing operations.

Learn more

HR employee onboarding

Send and manage automated WhatsApp campaigns tailored for HR, Recruitment & Staffing operations.

Learn more

HR pulse survey automation

Send and manage automated WhatsApp campaigns tailored for HR, Recruitment & Staffing operations.

Learn more

Leave management that actually gets used is leave management that works. Start on WhatsApp.

Create free account

No credit card required. Free plan available. Official Meta BSP.