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HR, Recruitment & Staffing Automation

Deliver payslips to every employee on WhatsApp — automatically on salary day

WhatsPortal sends personalised payslips to employees on WhatsApp the moment payroll is processed — no portal logins, no email hunting, no HR queries. Every employee gets their payslip on time, every month.

Official Meta BSP · No credit card required

  • Official WhatsApp BSP
  • Free plan — no credit card required
  • Instant webhook integrations
  • Custom WhatsApp Flows
  • Billed in INR via Razorpay

Every month, 20% of your employees message HR asking where their payslip is.

01

Payslips are uploaded to an HRMS portal. Employees forget their login, can't find the section, or simply don't check. HR gets the same queries every month. Valuable HR time is spent on a fully automatable task.

02

Field employees, blue-collar workers, and contract staff rarely have company email accounts. Payslip delivery via email doesn't reach them. They call HR. HR prints or re-emails. The process is inefficient and error-prone.

03

For employees, receiving their payslip on salary day is psychologically important — it confirms the payment and provides a record they can use for loan applications, rental agreements, and tax filing. Delays create unnecessary anxiety and HR calls.

The solution

WhatsPortal delivers payslips to every employee on WhatsApp — personalised, private, and on time.

Automated payslip delivery on salary day

Connect WhatsPortal to your payroll system via webhook. When payroll is processed, each employee receives their payslip on WhatsApp — personalised with their name, pay period, and breakdown.

  • Connect WhatsPortal to your payroll system via webhook
  • When payroll is processed, each employee receives their payslip on WhatsApp
  • personalised with their name, pay period, and breakdown

PDF payslip attachment

Send the payslip as a PDF attachment on WhatsApp — end-to-end encrypted in transit — or as a formatted text message with the key figures. The employee can save and share it as needed.

  • Send the payslip as a PDF attachment on WhatsApp
  • end-to-end encrypted in transit
  • or as a formatted text message with the key figures
  • The employee can save and share it as needed

Payslip query handling

If an employee has a question about their payslip — 'Why is my HRA different this month?' — they reply on WhatsApp. Your HR team receives the query in the shared inbox with the conversation context.

  • If an employee has a question about their payslip
  • 'Why is my HRA different this month?'
  • they reply on WhatsApp
  • Your HR team receives the query in the shared inbox with the conversation context

Historical payslip access

Employees can request previous months' payslips via the bot — 'Send my March payslip' — and receive the relevant document automatically, without involving HR.

  • Employees can request previous months' payslips via the bot
  • 'Send my March payslip'
  • and receive the relevant document automatically, without involving HR

How it works

Streamlined automation in four simple steps.

  1. 01

    Connect payroll to WhatsPortal

    Integrate your payroll software via webhook or CSV upload. Employee names, contacts, and payslip data are mapped automatically.

  2. 02

    Payroll processed, payslips delivered

    On salary processing day, WhatsPortal sends each employee their payslip on WhatsApp. Individual, private, and immediate.

  3. 03

    HR queries reduce, employee satisfaction improves

    Employees receive their payslips without asking. HR teams spend zero time on distribution. Queries are handled via the team inbox.

  4. 04

    Sync ATS database

    Candidate screening info, interview schedules, and payslip confirmations are synced with your ATS or HRMS platform.

I

HR Recruiter

Innovate Solutions

Hi Pooja! Thanks for applying for the Software Engineer role at Innovate Solutions. 💼

11:00 AM ✓✓

We'd love to schedule a 30-minute technical screening interview. Please select your preferred day.

11:00 AM ✓✓

Thursday (June 11)Friday (June 12)Monday (June 15)

Friday (June 12)

11:05 AM ✓✓

Great! Please choose a time slot for Friday.

11:05 AM ✓✓

11:00 AM2:30 PM4:00 PM

2:30 PM

11:06 AM ✓✓

All set! Your interview is scheduled for Friday, June 12 at 2:30 PM. A Google Meet link has been sent to your email. Best of luck! 📅

11:06 AM ✓✓

Example conversation — automated by WhatsPortal

What our customers say

“We have 200+ employees across 3 cities — a mix of office and field staff. Moving payslip delivery to WhatsApp eliminated our monthly 'where's my payslip' calls entirely. It just works.”

— [Company HR manager]

Live

Companies using WhatsApp payslip delivery report near-zero payslip-related HR queries each month compared to portal-based delivery

< 1 min

Average setup time for standard workflows

Increase in response rates compared to email alerts

₹0

Get started for free — free plan included

FAQ

Common questions about hr payslip delivery

Is it secure to send payslips over WhatsApp?

WhatsApp Business API messages are end-to-end encrypted. Payslips are only delivered to the verified phone number associated with each employee. For additional security, send a password-protected PDF with the employee&apos;s date of birth or employee ID as the password.

Can I send payslips for contract and gig employees who aren&apos;t on the HRMS?

Yes. Upload any employee list with contact numbers and payslip data — WhatsPortal delivers to anyone with WhatsApp, regardless of whether they&apos;re on your HRMS.

Can employees request Form 16 or other tax documents via WhatsApp?

Yes. Set up a document request bot — employees type &apos;Form 16&apos; or &apos;April payslip&apos; and the bot returns the relevant document automatically from your document library.

What does WhatsPortal cost?

Free plan: ₹0, 100 messages/month. Standard: ₹1,199/month (5,000 messages). Premium: ₹2,499/month (unlimited). All in INR via Razorpay.

Payslip delivery should take zero HR time. Set it up once on WhatsApp and it runs itself.

No credit card required. Free plan available. Official Meta BSP.