HR, Recruitment & Staffing Automation
WhatsPortal automates interview scheduling on WhatsApp — sending slot options, collecting confirmation, sending reminders, and notifying interviewers — so your recruitment team fills interview slots faster and candidates show up prepared.
Official Meta BSP · No credit card required
01
A recruiter shortlists a candidate. An email is sent with available slots. The candidate replies a day later. The slot is now gone. A new email goes out. Three days and six emails later, the interview is scheduled. The candidate's experience is already poor before they've met the team.
02
Interview no-shows are a persistent problem. A confirmation email sent 5 days ago is insufficient as a reminder. A WhatsApp reminder — day before and 2 hours before — reduces no-shows without requiring any recruiter action.
03
For high-volume hiring — 50+ interviews a month — manual interview scheduling is a significant operational overhead. Each scheduling cycle takes 10–15 minutes of recruiter time. At scale, that's hours every week on logistics, not hiring.
The solution
Send available interview slots to the candidate via WhatsApp with quick-reply buttons — 'Tap to select your preferred slot.' Confirmation is captured instantly, no email thread required.
Once a slot is selected, WhatsPortal sends a confirmation message with interview details — format (in-person, video, phone), location or link, and interviewer name — and optionally generates a calendar invite link.
24 hours and 2 hours before the interview, WhatsPortal sends reminders to both the candidate and the interviewer — reducing no-shows on both sides.
If a candidate can't make their slot, the rescheduling flow is triggered on WhatsApp — new options are sent automatically, no recruiter involvement required.
How it works
Recruiter triggers scheduling from the ATS or manually
When a candidate is shortlisted, the recruiter sends a scheduling request from WhatsPortal with available slots.
Candidate selects a slot on WhatsApp
The candidate taps to select their preferred time. WhatsPortal confirms the booking and notifies the interviewer.
Reminders fire automatically
Both parties receive reminders. The interview happens. No-show rates drop. Recruiter spends zero time on logistics.
Sync ATS database
Candidate screening info, interview schedules, and payslip confirmations are synced with your ATS or HRMS platform.
HR Recruiter
Innovate Solutions
Hi Pooja! Thanks for applying for the Software Engineer role at Innovate Solutions. 💼
11:00 AM ✓✓
We'd love to schedule a 30-minute technical screening interview. Please select your preferred day.
11:00 AM ✓✓
Friday (June 12)
11:05 AM ✓✓
Great! Please choose a time slot for Friday.
11:05 AM ✓✓
2:30 PM
11:06 AM ✓✓
All set! Your interview is scheduled for Friday, June 12 at 2:30 PM. A Google Meet link has been sent to your email. Best of luck! 📅
11:06 AM ✓✓
Example conversation — automated by WhatsPortal
What our customers say
“We handle 80+ interviews a month. Moving scheduling to WhatsApp saved our recruiter team significant time and our n”
Live
WhatsApp-based interview scheduling reduces scheduling cycle time significantly compared to email-based coordination
< 1 min
Average setup time for standard workflows
3×
Increase in response rates compared to email alerts
₹0
Get started for free — free plan included
FAQ
Yes. Connect WhatsPortal via webhook — when a candidate is moved to the interview stage in your ATS, a scheduling message is triggered automatically on WhatsApp.
Yes. Set up a multi-round sequence — HR round, technical round, manager round — where each confirmation triggers the next scheduling message automatically.
Yes. Include a brief on what to expect — interview format, topics covered, who they're speaking to, what to bring — so candidates arrive prepared and the interview is more productive.
Free plan: ₹0, 100 messages/month. Standard: ₹1,199/month (5,000 messages). Premium: ₹2,499/month (unlimited). All in INR via Razorpay.
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No credit card required. Free plan available. Official Meta BSP.
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