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Education & Edtech Automation

Fill every CA coaching seat — and keep students on track — with WhatsApp automation

WhatsPortal automates enquiry follow-up, batch communication, fee reminders, and mock test notifications for CA coaching institutes — so you convert more leads, retain more students, and let your faculty focus on teaching.

Start for freeSee how it works

Official Meta BSP · INR pricing via Razorpay

  • Official WhatsApp BSP
  • Free plan — no credit card required
  • Instant webhook integrations
  • Custom WhatsApp Flows
  • Billed in INR via Razorpay

CA coaching is a high-stakes, high-volume business. Manual communication doesn't keep up.

01

Enquiries for CA Foundation, Inter, and Final come in waves — spiking before ICAI registration deadlines and attempt windows. Your counsellors are overwhelmed. Leads enquire, get no response, and enrol elsewhere.

02

Students across three levels of CA — Foundation, Inter, Final — have different schedules, fee structures, and exam dates. Managing batch communication manually for each group is chaotic and error-prone.

03

CA students face intense pressure — exam failures, re-attempts, study loads. Regular communication from their coaching institute — performance updates, encouragement, mock test reminders — is what separates institutes with high pass rates from those without.

The solution

WhatsPortal automates the full CA student lifecycle on WhatsApp — from first enquiry to exam clearance.

Instant enquiry response

A student enquires about CA Foundation or Inter coaching. WhatsPortal responds instantly with batch details, fee structure, faculty profiles, and a link to book a counselling session — before your team even sees the lead.

  • A student enquires about CA Foundation or Inter coaching
  • WhatsPortal responds instantly with batch details, fee structure, faculty profiles, and a link to book a counselling session
  • before your team even sees the lead

Level-specific batch communication

Separate automated flows for Foundation, Inter, and Final students — each receiving their own schedule, study material, and exam updates on WhatsApp.

  • Separate automated flows for Foundation, Inter, and Final students
  • each receiving their own schedule, study material, and exam updates on WhatsApp
  • Fully automated system
  • Real-time notifications

Mock test and revision reminders

WhatsPortal automatically reminds students about upcoming mock tests, revision schedules, and ICAI exam registration deadlines — the kind of timely nudges that improve pass rates.

  • WhatsPortal automatically reminds students about upcoming mock tests, revision schedules, and ICAI exam registration deadlines
  • the kind of timely nudges that improve pass rates
  • Fully automated system
  • Real-time notifications

Fee and re-registration reminders

Automate fee reminders for each instalment and re-registration notifications for students attempting again — without uncomfortable manual calls.

  • Automate fee reminders for each instalment and re-registration notifications for students attempting again
  • without uncomfortable manual calls
  • Fully automated system
  • Real-time notifications

How it works

Streamlined automation in four simple steps.

  1. 01

    Connect your enquiry sources

    Link Meta Lead Ads, your website, or coaching directories to WhatsPortal. Every enquiry triggers an instant WhatsApp response.

  2. 02

    Set up level-specific flows

    Build separate automation flows for each CA level — Foundation, Inter, Final — covering enrolment, batch communication, and exam reminders.

  3. 03

    Students stay informed and engaged

    WhatsPortal handles the communication cadence. Your faculty focuses on teaching. Your counsellors focus on conversion.

  4. 04

    Sync with student portal

    Onboarding details, fee status, and attendance are instantly synced to your LMS or student database.

E

Academy Admin

EduSpark

Hi Priya! Your batch starting details for Web Development 101 are ready. 💻

4:00 PM ✓✓

Classes start this Monday at 6:00 PM. Would you like to access the LMS portal or download the syllabus?

4:00 PM ✓✓

Access LMSDownload syllabusTalk to mentor

Download syllabus

4:02 PM ✓✓

Here is your course syllabus PDF: click.eduspark.in/syllabus 📚

4:02 PM ✓✓

A calendar invite with the Zoom link has been sent to your email. Get ready to code!

4:03 PM ✓✓

Example conversation — automated by WhatsPortal

What our customers say

“We missed so many enquiries before exam windows because we couldn't scale manual follow-up. WhatsPortal handles the first response and nurture sequence automatically — our conversion rate improved significantly.”

— [CA coaching institute name, city]

Live

CA coaching institutes using WhatsApp automation see higher enquiry-to-enrolment conversion rates during peak windows

< 1 min

Average setup time for standard workflows

3×

Increase in response rates compared to email alerts

₹0

Get started for free — free plan included

FAQ

Common questions about ca exam coaching automation

Can I manage communication separately for Foundation, Inter, and Final batches?

Yes. Create separate contact tags and automation flows for each level. Foundation students get their own schedule, study materials, and exam reminders — completely separate from Inter and Final batches.

Can WhatsPortal send ICAI exam registration deadline reminders?

Yes. Set up a broadcast for your enrolled students ahead of each ICAI registration window — with the deadline date, registration link, and fee details. Automated, personalised, and timely.

Can parents receive updates as well?

Yes. For younger CA Foundation students, you can set up parent notification flows alongside student communication — fee reminders, exam schedules, and progress updates.

What does WhatsPortal cost?

Free plan: ₹0, 100 messages/month. Standard: ₹1,199/month (5,000 messages). Premium: ₹2,499/month (unlimited). All in INR via Razorpay.

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CA students deserve consistent communication. Build the system that delivers it.

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