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Education & Edtech Automation

Automate fee due reminders — without awkward phone calls to parents

WhatsPortal sends personalised WhatsApp fee reminders before the due date — professional, warm, and requiring zero manual effort from your team. Parents pay on time. Nobody has an uncomfortable conversation.

Start for freeSee how it works

Official Meta BSP · INR pricing via Razorpay

  • Official WhatsApp BSP
  • Free plan — no credit card required
  • Instant webhook integrations
  • Custom WhatsApp Flows
  • Billed in INR via Razorpay

Late fee payments hurt your cash flow. Awkward calls to parents damage relationships.

01

Your admin team calls parents to remind them about fee dues. Most parents mean to pay — they just forgot. The call is uncomfortable, the parent feels embarrassed, and your admin team dreads making them. There's a better way.

02

Email fee reminders are easy to miss or ignore. A WhatsApp message from your school or institute — personalised with the student's name and the amount due — is read within minutes.

03

Late fee collection creates cash flow gaps that affect your institute's operations — payroll, infrastructure, faculty salaries. Consistent, automated reminders reduce late payments without confrontation.

The solution

WhatsPortal sends automated WhatsApp fee reminders that get paid — without anyone making a single uncomfortable call.

Multi-stage reminder sequence

Send reminders at 7 days before the due date, 3 days before, and on the day. Each message is progressively more direct — and each goes out automatically.

  • Send reminders at 7 days before the due date, 3 days before, and on the day
  • Each message is progressively more direct
  • and each goes out automatically

Personalised per student

Every reminder includes the student's name, class, fee amount, due date, and a direct payment link. Not a mass message — a specific, personal notice.

  • Every reminder includes the student's name, class, fee amount, due date, and a direct payment link
  • Not a mass message
  • a specific, personal notice

Direct payment link

Include your Razorpay, UPI, or bank payment link in the reminder. Parents tap to pay directly from WhatsApp — no navigation, no searching, no delay.

  • Include your Razorpay, UPI, or bank payment link in the reminder
  • Parents tap to pay directly from WhatsApp
  • no navigation, no searching, no delay

Overdue escalation

If payment hasn't been received 3 days after the due date, WhatsPortal can escalate — a different message tone, a different recipient (parent's secondary number), or a flag for your admin team to follow up personally.

  • If payment hasn't been received 3 days after the due date, WhatsPortal can escalate
  • a different message tone, a different recipient (parent's secondary number), or a flag for your admin team to follow up personally
  • Fully automated system
  • Real-time notifications

How it works

Streamlined automation in four simple steps.

  1. 01

    Upload your fee schedule

    Import student details and fee due dates via CSV or connect your school management system via webhook.

  2. 02

    Set your reminder sequence

    Configure the timing (7 days, 3 days, due date) and messages for each stage. Payment link is included automatically.

  3. 03

    Collections improve, calls reduce

    Parents pay before anyone has to ask. Your admin team follows up only on genuinely overdue cases — not routine reminders.

  4. 04

    Sync with student portal

    Onboarding details, fee status, and attendance are instantly synced to your LMS or student database.

E

Academy Admin

EduSpark

Hi Priya! Your batch starting details for Web Development 101 are ready. 💻

4:00 PM ✓✓

Classes start this Monday at 6:00 PM. Would you like to access the LMS portal or download the syllabus?

4:00 PM ✓✓

Access LMSDownload syllabusTalk to mentor

Download syllabus

4:02 PM ✓✓

Here is your course syllabus PDF: click.eduspark.in/syllabus 📚

4:02 PM ✓✓

A calendar invite with the Zoom link has been sent to your email. Get ready to code!

4:03 PM ✓✓

Example conversation — automated by WhatsPortal

What our customers say

“Our admin team used to spend Monday mornings calling parents about fee dues. After setting up WhatsPortal reminders, on-time payments improved significantly and our team got that time back.”

— [School or coaching institute name]

Live

Automated WhatsApp fee reminders increase on-time payment rates compared to manual phone follow-up

< 1 min

Average setup time for standard workflows

3×

Increase in response rates compared to email alerts

₹0

Get started for free — free plan included

FAQ

Common questions about edtech fee payment reminders

Can I set up reminders for different fee types — tuition, hostel, exam fees?

Yes. Create separate reminder flows for each fee type, each with the correct amount and due date. Students with multiple dues receive separate reminders for each.

Can parents pay directly from the WhatsApp message?

Yes. Include a payment link — Razorpay, UPI, or your bank&apos;s payment gateway — in the reminder. Parents tap to pay without navigating away. Payments via Razorpay are processed in INR with no foreign exchange complications.

Can I stop reminders automatically when a payment is received?

Yes. Connect your payment gateway to WhatsPortal via webhook. When payment is confirmed, the reminder sequence stops automatically — no parent receives a reminder after paying.

What does WhatsPortal cost?

Free plan: ₹0, 100 messages/month. Standard: ₹1,499/month (5,000 messages). Premium: ₹2,499/month (unlimited). All in INR via Razorpay.

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Better fee collection starts with better communication. Set up your reminders today.

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No credit card required. Free plan available. Official Meta BSP.